Current Vacancies
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EU TACSO 3 Events Manager
Events Manager will handle the support to capacity development and exchange activities and events (up to 70 in total, of which 2/3 regional and 1/3 national) during the duration of the project. In this position, he/she will serve as support to the core body of EU TACSO 3 experts (Team Leader, Capacity Building Expert, People-to-People (P2P) Manager and Communication Officer) normally based in Skopje project office and seven Country Coordinators (CCs) working for the project in IPA Beneficiary countries (Albania, Bosnia and Herzegovina, Kosovo*[1], Montenegro, North Macedonia, Serbia and Turkey). The Event Manager will work side-by-side with the Office Manager responsible for administrative and financial tasks. Guided by the experts, the Events Manager will support various tasks related to design, preparation, management, evaluation and reporting of assigned activities and events, including administrative and logistical aspects. Events and activities include both small trainings, workshops to large-scale conference and forums. EU TACSO 3 project duration is January 2019 – December 2021 with possibility of extension in 2022.
Note: Due to the COVID-19 pandemics, many of the events are organized on-line (via Zoom platform) or in hybrid form. In such circumstance, the position entails handling and support to on-line modes of events also.
[1] *This designation is without prejudice to positions on status, and is in line with UNSCR 1244/1999 and the ICJ opinion on the Kosovo declaration of independence.
IPA/2018/402-893
Skopje, North Macedonia
Thursday, 19 August 2021, COB.
Interested candidates should submit: 1) their CV (in EU expert format) with three references (contact persons); and 2) Motivation letter.
Applications should be sent to welcome@tacso.eu with the subject: Application for EU TACSO 3 Administrative Assistant.
September 2021.
4 months with possibility of extension subject to EU TACSO 3 project extension in 2022.
General Duties and Responsibilities:
- Supporting design of events in developing Concept Notes, Terms of references, search for appropriate experts etc.;
- Handling detailed budgeting and invoicing, including, liaising and negotiating with vendors, service providers and obtaining quotes;
- Handling logistics, including sending calls for events, collecting and handling registration and list of participants, event venue, catering services, AV support etc. selection. On-site event support (travelling & working on-site internationally) to ensure the distribution of travel allowances and per diems, collecting signatures of all attendees, collection of receipts from event vendors etc..
- Updating and handling on-line contact database and calendar of events;
- Updating the TL and responsible experts on progress, bottlenecks and possible solution options;
- Within the P2P On-demand Programme, supporting handling of on-line requests (applications), supporting the evaluation process and communication with applicants;
- Preparing (pre-, during-, post-) events information and its dissemination;
- Handling post-event reporting, including participants feedback, vendors/service providers;
- Performing other similar tasks related to administrative and communication aspects of event management.
Requirements:
- To work as an Event Manager, you have to be a self-starter, who is creative and has the capability of taking initiative to achieve assigned goals. In addition to this, you have to be a team player, and proficient in coordinating many aspects of event management – from an administrative point of view;
- Have at least Bachelor’s degree in a relevant field;
- Excellent organization skills and proactive approach;
- Great communication skills and excellent English – both written and verbal – along with exceptional knowledge of planning and executing events;
- Fully computer literate, including experience in using on-line event and website platforms and ability to quickly learn to handle them;
- Great attention to detail;
- Critical thinking and complex problem solving abilities;
- Cognitive flexibility and emotional resilience;
- Sound judgment and independent decision making;
- The ability to handle many tasks at the same time;
- Excellent skills in documents formatting is a must.
